HR Executive - Malta

Are you a motivated and highly organised HR professional looking for your next challenge? CeekTalent is recruiting on behalf of one of our top clients for a Human Resources Executive to join their Malta-based Head Office. Reporting to the Head of Corporate Affairs & HR, this role supports a multinational workforce and includes international travel. 

What's expected of you? 

• Overseeing and implementing comprehensive HR support services throughout the entire employee life cycle, from recruitment through entire career journey, for assigned departments or teams

• Ensuring daily compliance with HR best practices, ISO 9001 standards, and all applicable employment legislation

• Maintaining accurate and up-to-date staff records and data through HR software, including Shireburn Indigo

• Preparing and analysing HR data to support payroll, time and attendance monitoring, reporting, and strategic planning

• Managing relationships with payroll subcontractors in Malta and overseas, addressing queries and liaising on behalf of HR and Finance as required

• Drafting employment contracts, secondment agreements, internship documentation, and other formal HR documents

• Collaborating with junior HR officials across the Group’s subsidiaries to share knowledge, compile documentation, and ensure compliance with Group HR policies and procedures

• Promoting and strengthening the Group’s identity and culture across all international teams in line with organisational standards

• Conducting research and liaising with local authorities and legal advisors on employment legislation and compliance matters in Malta and other operating countries

• Planning and coordinating induction programmes, training initiatives, team-building activities, and CSR events

• Managing work permits and renewals for third-country employees as necessary

• Preparing and submitting statutory forms to JobsPlus and other government authorities as required

What are you expected to bring? 

• NVQ Level 5 qualification or an equivalent level of education

• Strong attention to detail and accuracy, with the ability to work confidently with financial data, legal documents, and reports

• Proven experience in designing, monitoring, and implementing HR solutions, including time and attendance systems, rosters, and scheduling for diverse teams

• Hands-on experience with global HR platforms, particularly Shireburn Indigo and T&A systems

• A pleasant, collaborative, and patient personality, with excellent communication and diplomacy skills, and the ability to maintain strict confidentiality

• Genuine commitment to employee wellbeing and engagement

• Excellent command of written and spoken English; knowledge of French will be considered an asset

• Ability to work proactively, under pressure, and within tight deadlines

• Previous HR or management experience within multinational corporations will be considered an asset

• Flexibility to travel as required

What's in it for you? 

• Competitive salary package 

• Supportive, collaborative, and innovative work environment 

• Opportunities for professional growth 

If you’re an organised and driven HR professional with a passion for supporting employees, ensuring compliance, and contributing to a positive workplace culture, this is the role for you! Take the next step in your HR career and apply today with CeekTalent!