Ready to join a globally renowned group of shipping companies? Our client, a leading name in shipping services, is on the lookout for a dynamic Part-Time Office Administrator to become an integral part of their expanding team!
What is expected of you?
- Oversee office cleaning, maintenance, service contracts, and ensure adequate supply of stationery, kitchen, and cleaning products
- Manage procurement and inventory of electronic equipment and office supplies
- Organize daily company-provided lunches, administer parking tokens, and coordinate courier services
- Ensure smooth office operations, including mobile contracts, internet services, IT support, and storage systems
- Collect mail, assist with budgeting, and coordinate Board Meeting logistics, including travel and accommodation
- Maintain time and attendance records, collect sickness certificates and leave applications, and handle onboarding/termination in line with regulations
- Manage employee wellbeing services such as health insurance and mental health support, and organize mandatory training programs
- Plan and coordinate team-building activities, office events, and yearly Christmas donations and hampers
- Ensure health and safety compliance through risk assessments, emergency protocols, system maintenance, and certification renewals
- Manage vessel certification schedules and documentation, oversee IT setup for new employees, and handle general IT coordination
- Reports directly to the General Manager of WLM
- Requires close collaboration with internal departments locally and globally, as well as with Transport Malta (TM)
What are you expected to bring?
- Minimum of ‘O’ Level standard of education and relevant qualifications
- At least 3 years of experience in a similar administrative or office management role
- Strong organizational and time management skills with the ability to meet deadlines
- Proficient in written and spoken English, with good communication abilities
- Solid working knowledge of Microsoft Office applications
- Self-motivated, adaptable, and able to work both independently and collaboratively in a dynamic environment
What’s in it for you?
- Competitive salary package
- Supportive, collaborative, and innovative work environment
- Opportunities for professional growth
Don’t miss your chance to elevate your career with this exciting opportunity! Reach out to us for more info and take the next step. Apply today with Ceek Talent!