Your next career move starts here. Join a reputable healthcare group where professionalism, discretion, and excellence are at the heart of everything they do. We are recruiting a Personal Assistant to the CEO for a leading healthcare organisation with over 25 years of experience, renowned for innovation, advanced technology, and quality patient care.
This is a high-impact role suited to an organised, confident, and proactive individual who thrives in a fast-paced, senior-level environment.
What is expected of you?
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Manage the CEO’s office, including diary management, correspondence, office supplies, and general upkeep.
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Provide high-level administrative and secretarial support to the CEO and senior management team.
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Coordinate meetings, conference calls, travel, and visa arrangements; attend meetings and take minutes when required.
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Act as a key liaison between the CEO and internal/external stakeholders, handling communications with professionalism and discretion.
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Maintain accurate and up-to-date records, including contracts, insurance policies, and service agreements, ensuring timely renewals.
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Support procurement and authorised financial processes, maintaining records and liaising with the Finance team.
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Coordinate and oversee duties and leave schedules of the Estate Facilitator.
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Handle confidential documentation securely, maintaining organised digital and physical filing systems.
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Liaise with directors, shareholders, auditors, and banks for signatures, documentation, and administrative requirements.
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Assist with event coordination, including corporate gifts and donations.
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Prepare reports, presentations, and official documentation as required.
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Carry out general PA and secretarial duties in line with the evolving needs of the CEO and the organisation.
What are you expected to bring?
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A friendly, smart, confident, and reliable personality with excellent written and verbal communication skills.
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Advanced level of English, particularly in professional and business writing.
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Fluency in Maltese.
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High level of integrity with the ability to maintain strict confidentiality at all times.
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Strong organisational and time-management skills with excellent attention to detail.
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Flexibility and adaptability to manage changing priorities in a demanding environment.
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Excellent secretarial skills with intermediate to advanced proficiency in MS Word, Excel, PowerPoint, and Outlook.
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2–3 years’ experience in a senior PA, secretarial, or high-pressure administrative role supporting top-level management.
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A proactive, solution-oriented mindset with clear and level-headed thinking.
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Experience in preparing contracts is considered an asset.
What’s in it for you?
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Internal training programmes and ongoing skill development initiatives
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Support for professional training and career growth
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Employee referral bonus scheme
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Complimentary daily lunch
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Staff and family discounts on hospital services and fees
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Discounts on products and services from group subsidiaries
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State-of-the-art equipment and modern technology
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A positive, collaborative work culture within a respected healthcare organisation